Executive Assistant, Artistic Programming

• Salary Range: $70,000 – $75,000
• Job Type: Year-Round
• Employment Classification: Full-Time, Exempt
• Schedule Expectations: Core company hours are Monday-Friday 10:00am – 6:00pm. Flexibility to work evenings, weekends, and holidays is required as needed to fulfill the job responsibilities.
• Work Environment: Onsite job with the ability to perform functions of position remotely
• Start Date: May 5, 2025
• How to Apply: Interested candidates should click the ‘Apply Now’ button below. If you require reasonable accommodations to complete your application or interview process, please contact us at jobs@littleisland.org

What You’ll Do

• Manage the Producing Artistic Director’s daily calendar, coordinating internal and external meetings, events, and travel while ensuring timely communication and adjusting to shifting priorities.
• Assist with the facilitation of the Producing Artistic Director’s workflow by flagging important emails, prioritizing tasks, and drafting correspondence.
• Prepare agendas, presentations, materials for meetings, along with managing hospitality arrangements for guests and artists.
• Organize and facilitate departmental meetings, capture detailed notes, and follow up on action items. Assist with coordination and logistics for special events and hospitality offerings.
• Maintain and update internal documents including the Programming Overview. Stay on top of cultural events in and around NYC, and work with the Associate Producing Artistic Director to schedule staff for relevant events.
• Process credit card reconciliations, handle department-specific invoices, and track project-related expenses, ensuring adherence with financial protocols.
• Oversee the tracking and booking of VIP and emergency ticket allocations for Little Island events and performances.
• Assist Producers with project specific logistics as needed.
• Coordinate travel and accommodation for team members and artists.
• Support the Associate Producing Artistic Director and Producers with development processes, including coordinating the Dramaturg’s schedule, arranging work sessions, logistics for casting sessions, and artist communications
• Attend production and design meetings, tech rehearsals, and other relevant events as needed
• Perform additional duties as required by the Producing Artistic Director or Director of Artistic Programming in support of the Artistic Programming Department and park operations.

What You Bring

• 4+ years’ experience in performing arts administration, specifically providing administrative support for a senior leader in a non-profit, public space, or entertainment organization.
• Sharp problem-solving and strong time-management skills. Able to anticipate needs, prioritize tasks, and manage competing deadlines.
• Excellent written and verbal communication skills. Ability to represent Little Island’s mission and values across a variety of stakeholders.
• Proficient in Microsoft Office Suite (Excel, Outlook, SharePoint), with experience using organizational tools like Propared and Airtable.
• A love of the arts, public spaces, and the vital role they play in local communities. Interest in working closely with artists of all disciplines.
• Strong collaboration skills and a desire to contribute to a positive, inclusive team culture.
• Ability to remain stationary for extended periods, climb stairs, and occasionally lift up to 10 pounds.
• Must be eligible to work in the U.S.

Benefits and Perks

• Eligible for up to 25 days of combined paid time off/sick leave, 10 Little Island observed holidays, and 2 floating holidays
• Health Benefits: Medical, dental & vision care (available first of the month after hire date)
• Flexible spending accounts
• 401(k) retirement plan with company match (eligible after 90 days)
• Commuter benefits
• Basic Life Insurance, Short & Long-Term Disability
• Employee Assistance Program
• Partial cell phone reimbursement
• Access discounts at neighborhood businesses

Life at Little Island

• Park employees will spend time onsite at Little Island working in outdoor weather conditions, navigating the entire park multiple times a day, and interacting with park visitors to ensure operations are running effectively. Little Island is ADA compliant, and park employees are committed to fostering an inclusive environment for each other and our park’s visitors.
• Little Island’s Headquarters, located near the park, provides an open floor plan office, shared work areas and kitchen, a locker room, and rehearsal space. It is a dynamic and multi-use space where employees and artists can collaborate, connect, and unwind in between shifts, meetings, and events.
• Little Island is a proud equal opportunity employer and considers applicants for all positions without regard to race, color, religion, creed, gender identity or expression, national origin, age, disability, familial or veteran status, sexual orientation, or any other legally protected status.  In short, you are welcome here no matter who you are, where you come from, or what you look like. Our park is for everyone, and so is our workplace.